Policies

Code of Conduct

Swan River Rowing Club’s Code of Conduct sets the minimum standard of behaviour for every member, coach, volunteer and official whenever they are at the Club or involved in Club-related activities. Grounded in shared values, it directs members to: (1) treat everyone with dignity, keep the environment safe and fair, value personal commitment and support others’ development; (2) obey all applicable laws, regulations and Club policies; (3) act fairly, honestly and transparently, never coercing, concealing key information or accepting gifts that create obligations; and (4) take personal responsibility for their actions, use Club resources properly and avoid real or perceived conflicts of interest. Anyone who becomes aware of a breach must report it to the Committee so appropriate action can be taken. View the full Code of Conduct…

Welfare, Health & Safety (WHS)

SRRC’s WHS Policy commits the Club to safeguarding the health, welfare and safety of all members, visitors and other river users by complying with relevant WHS laws and Rowing Australia / Sport Integrity Australia requirements, systematically identifying and controlling risks, issuing clear procedures, consulting stakeholders, auditing WHS performance annually, recording and reporting incidents, and supporting any member who is ill or injured under the RA Medical Management Policy. Every member must follow the policy and actively intervene if they see unsafe behaviour, making the policy applicable to everyone involved in SRRC activities. View the full policy…

Sport Integrity & National Integrity Framework (NIF) Policy

This policy explains how Sport Integrity Australia’s National Integrity Framework (adopted by Rowing Australia in 2022 and updated in 2023) applies at SRRC. It outlines the six core integrity policies—National Integrity Framework, Child Safeguarding, Competition Manipulation & Sports Wagering, Member Protection, Improper Use of Drugs & Medicines, and Complaints, Disputes & Discipline—defines “Prohibited Conduct” (e.g., bullying, sexual misconduct, match-fixing, doping), and describes the complaint and report pathways, triage, investigation, sanctions and the trimmed SIA jurisdiction (now focused on child protection and discrimination matters). Club members can lodge complaints with SIA or Rowing Australia, and breaches can attract sanctions from education to sport bans. View the full policy…

Further resources are available:

Bullying Policy

SRRC operates a zero-tolerance Bullying Policy designed to keep the Club safe, supportive and inclusive. Bullying is defined broadly (repeated physical, verbal, social, psychological or online abuse) and is prohibited. The policy assigns responsibilities to the Board, coaches, volunteers and members, mandates an accredited Member Protection Information Officer (MPIO) as the first contact point, and sets a tiered response: self-management where possible, then reporting to the MPIO, Head Coach or Safety Officer, Board review, and if necessary referral to Rowing WA or Sport Integrity Australia, with disciplinary action available at each stage. View the full policy…

Social Media Policy

The Social Media Policy recognises the power and risks of online platforms and requires members to act responsibly when posting. Members must clearly separate personal opinions from Club views, avoid sharing confidential information or content that could defame, harass, bully or discriminate, respect copyright, and remember that online conduct can breach the Club’s Code of Conduct and other policies. Inappropriate posts can expose members and SRRC to legal action and disciplinary measures, so users are urged to think before publishing and to uphold the Club’s reputation at all times. View the full policy…

Constitution

The Constitution defines how Swan River Rowing Club is owned and run. It categorises membership and keeps a statutory register, with access controlled by the Secretary. Strategic control sits with an elected Board (President, Captain, Treasurer, etc.) that meets regularly, votes by simple majority and may delegate work to sub-committees and subsidiary offices. Members must follow the rules; the Board can suspend or expel anyone who acts against the Club’s interests, following a 28-day notice and hearing process, with immediate effect once decided. General Meetings, especially the Annual General Meeting, provide members with ultimate authority over elections, finance and constitutional change, and must be convened within set time-frames under the Associations Incorporation Act 2015. View the full policy…

Finance Policy

The Finance Policy sets out how SRRC maintains long-term financial sustainability as a not-for-profit through prudent Board governance and active member participation. It details Board and member responsibilities (timely fee collection, debtor management, fundraising), sets annual fundraising targets and splits (including a dedicated Equipment Fund for capital purchases), defines purchasing and contract-signing authority levels, outlines insurance coverage, establishes processes for managing bad debts and payment plans, and requires annual budgeting, quarterly financial reporting and independent review of the Club’s accounts. View the full policy…

Privacy Policy

SRRC’s Privacy Policy describes how the Club collects, stores, uses and discloses personal information in compliance with the Australian Privacy Act 1988. Information supplied on membership forms (e.g., contact details, age, medical history) is used only for processing membership and organising rowing activities; it is kept accurate and secure, shared only with Rowing WA or when legally required, and never disclosed for other purposes without consent. Members may access or correct their data by contacting the Secretary, ensuring transparency and protection of personal information. View the full policy…

A separate Privacy Policy applies to this web site.